PROCESSING OF PAPERS / DOCUMENTS OF PRIVATE SCHOOLS

Documents to be Submitted for Processing

Additional Documents to be Submitted

When to Submit

Where to Submit
  • Letter of Intent to Operate a Private Secondary Schools 
Copy of Government Recognition of the Elementary Course (If the school has an Elementary Dept.) 
One year before actual operation 
DepED RO III 
  • Application for a Government Permit / Recognition except for Pampanga, Angeles and San Fernando City 
All Documents listed in DepEd Form No. GRP-3 
August 30, last day of filling application for all level 
Division Office
  • Application to conduct a SEC-Based Summer Classes per DepEd Order No. 13, s. 2005 
  • School Calendar for Summer
  • General Class Program for Summer (Matrix Form)
  • Tuition / School Fees
  • List of Faculty
  • Tentative list of Summer enrollees with subject(s)
Not later than the 2nd week of April 
DepED RO III - if the school has a tertiary level 
  • Application for Increase of Tuition and Other School Fees except for Pampanga, Angeles and San Fernando City 
All documents listed in DepEd Processing Checklist for Application for Increase in Tuition and other School Fees in Private Schools (DO No. 12, s. 1997) 
Before May 15 of every year 
DepED RO III
  • Submission of School Calendar
       * Enrollment List
       * Class & Teacher Program 
Should conform with 
DepEd Order No. 37, s. 2003
DepEd Order No. 57, s. 2004 &
DepEd Order No. 11, s. 2005 
June Immediately after the end of the enrollment period 
Division Office (for schools without tertiary
level)
DepEd RO III (for schools with tertiary level) 
  • Submission of Report on Secondary Promotions (Form 18-A) Regular School Year (Form 18-A) 
Graduating Students - a week before Graduation 
Undergraduate - Not later than April 15 one week after the end of  the summer Term 60 days before graduation day 
Division Office
DepEd RO III 
  • Request for Approval of Transfer 
* Letter of request of parent to school
  * Form 137-A/138-A from  school of origin
  * Endorsement letter from the Principal / SDS  
Immediately upon receipt of all documents by the accepting school
Note: As much as possible there should be no more transferees during the 2nd semester  
DepED RO III
With proper endorsement of the School Division 
Superintendent 
  • Approval of Transfer of Foreign Students 
Original Transcript of Records 
(Form 137-A) 
Refer to DECS Order No. 26, s. 1994 Discretion of the School Head of Accepting School 
NETRC if  required to take the Philippine Validating Test per DepEd Order No. 22, 
s. 1998 and DepED Order No. 53, s. 2004 
  • Request for Subject Overload Applicable only for the Fourth Year Students 
 * Photocopy of Form 137-A
 * Individual class Schedule signed by the Class Adviser and noted by the Principal 
Before the end of 1st Grading Period 
DepED RO III - through the SDS for 2 subjects 
overload
Division Office 
- if one subject overload 
Division Office 
- if one subject overload but 
DepED RO III 
for schools with tertiary level 
  • **Report on Enrollment Data 
RPU Form on Enrollment 
July 30 
RPU 
DepED RO III 
  • Request for Certificate of Completion for Students Who Lack Residence in the School 
Request letter from the Principal / SDS 
Photocopy of Form 137-A 
Immediately after graduation 
DepEd RO III
  • Request for Additional Elective Subjects in Addition to BEC Subjects 
 * Syllabus, course description and no fee charge of the school year 
Before the start of the school year 
DepED RO III
  • Adopting of New Grading System and Selection of Honor Students
Guidelines to be adopted by the 
requesting school
Reference
DepEd Order No. 6, s. 2005 and
DepEd Order No. 33, s. 2004 
Before the start of the 
school year 
DepED RO III
  • Application for CAV (Certificate of Authentication and Verification) of High School Graduation) 
Original Form 137-A
Certificate of Graduation from the High School Principal with S.O. 
No. in the case of Private School 
Diplima 
As need arises 
DepED RO III
 * Please take note that one of the valid reason for transfer is change of residence.
 ** This is very important to complete the master list of private secondary schools in the Region.